Accounts Payable Associate

Main Duties and Responsibilities:

• Providing financial and administrative support to the organization. The incumbent processes payments, verifies invoices and reconciles all expenses to keep track of what’s going out of the business as well as support other accounting functions
• Performing day-to-day financial transactions, including verifying, classifying, and recording accounts payable data
• Process outgoing payments in compliance with WSS financial policies and procedures
• Reconciling the accounts payable ledger with vendor statements to ensure that bills and payments are accounted for and properly posted
• Verifying and investigating discrepancies discovered in reconciliation or by vendor inquiry
• Maintaining professional relationships with vendors
• Maintaining accurate vendor contact information in the accounting system
• Generating reports detailing accounts payables status
• Understanding expense accounts and cost centers, compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Processing employee expense reports immediately upon approval
• Developing and maintaining a filing system for financial information, records and documents to ensure information is easily retrieved. This involves a permanent vendor file with credit applications, W-9 information, Sales Tax Exemption or Resale form and general correspondence and a yearly file which includes invoices paid with supporting documentation.
• Assisting in month-end close and financial statement preparation
• Depositing cash received from customers in the bank account
• Reconciling cash application report to the daily deposit report
• Sharing in the reconciliation of AP credit cards and bank accounts
• Cross training with Accounts Receivable Associate
• Performing data entry on a regular basis

Qualifications:

• Bachelor’s degree in Finance or Accountancy or finance related courses
• Fresh graduate or 1-year experience in a similar capacity
• Excellent attention to details
• Proficient in Excel
• Sound understanding of root cause analysis
• Good communication skills
• Able to collaborate with stakeholders